Who’s a fan of migration?
I’m not talking about our feathered friends that head down south when the temperature dips. Anybody who’s been through any type of data migration understands the amount of preparation, planning, and scheduling required for it to go smoothly.
Since the release of SharePoint 2016, there has been a spike in the number of migrations by businesses who see the need to adopt sooner rather than later. Organizations of all sizes are looking to leverage the enhanced functionalities the new version offers, such as new hybrid possibilities with Office 365, real-time editing of documents, and reduced downtime patching.
Putting in the hard work before a migration will help to ensure that the entire process runs much smoother. A failed migration can end up being very counterproductive, leaving your users frustrated and unable to work.
Below are considerations to keep-in-mind to ensure your migration goes as smooth as possible:
- An inventory audit of your current environment
This allows you to truly understand what you have and which content you would like to carry forward. Reducing the amount of content helps to reduce the scope and cost of the project. Also, by understanding your environment, it will help to gauge how long the migration is going to take. So, make sure not to skip this part!
- Develop your future SharePoint environment
This is the time to truly think of what your future needs will be and ensure they’re captured. It’s the opportunity to start with a clean slate.
- Decide which SharePoint Migration Strategy you want
There are 3 main methods: manual, automated, or a mixture of both.
- SharePoint 2013 is a must
If you have a version of SharePoint 2010 or older you must first migrate to 2013. The good news is once this is done, it’s far less complicated to migrate to SharePoint 2016.
- Communication is Key
It’s important to make sure your users are aware of what’s going on and how they will be affected. This will help to overcome your users’ resistance to embracing change by creating transparency and reducing frustration.
- Post Migration is just as Important – There are post migration tasks that need to be carried out such as making sure security and permissions are okay, verifying links, and restricting access to the old SharePoint to name a few.
Hopefully, the above considerations will help to make your SharePoint 2016 migration planning and execution. You’ll end up with little to no downtime, an efficient transition, and happy users ready to fly to new heights.
Judy Escobar has been an Enterprise Sales Professional close to 15 years; most recently in the technology sector and prior to this in Commercial Equipment Finance. Organizations have entrusted her with their cloud, datacenter, managed IT solutions, and voice and data networks initiatives. Integrity, perseverance, adaptability, professionalism, and the excellent ability to nurture long-term relationships are her hallmark attributes. She’s currently at PCM Canada, an IT Solutions Provider, serving serves large and mid-tier organizations through end user device lifecycle management, data center managed services, procurement as a service, software licensing, and cloud solutions. PCM Canada operates as a wholly owned Canadian subsidiary of PCM Inc.